AVONVALE MODEL ENGINEERING LTD PRIVACY POLICY
Avonvale Model Engineering Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains what personal data we collect, how we use it, how we store it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This notice applies to our website (https://www.avonvale.me.uk), our membership activities, event bookings, and any other interactions you have with us.
1. Who We Are (Data Controller)
Avonvale Model Engineering Ltd Email: avonvalerailway@gmail.com
We are the “data controller”, meaning we decide how and why your personal data is used.
2. What Personal Data We Collect
We may collect the following types of data:
Personal Information
• Name
• Postal address
• Email address
• Telephone number
• Information provided when booking events, parties, or rides
• Any information required for safety, membership, or operational purposes
Non-Personal / Technical Information
• Browser type
• Pages visited
• Referring websites
• General usage statistics
• Cookie and analytics data (if used on the website)
3. How We Use Your Personal Data
We process your personal data for the following purposes:
• Managing membership and enquiries
• Processing event or party bookings
• Communicating important operational or safety information
• Responding to queries
• Managing volunteer activities
• Complying with legal obligations
• Ensuring the safe running of the railway
We do not sell or trade your personal data.
4. Lawful Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
• Consent – when you voluntarily provide information
• Contract – when processing is necessary to provide a service you request (e.g., booking a party).
• Legal obligation – where we must retain or share data for safety or regulatory reasons.
• Legitimate interests – for running and improving the railway, ensuring safety, and communicating essential information.
5. Sharing Your Data
We only share your personal data when necessary, such as:
• With service providers who help us deliver bookings or communications
• With payment processors (if applicable)
• When required by law or safety regulations
We do not share your data with third parties for marketing.
Any third-party providers must comply with UK GDPR and only use your data for the purpose we instruct.
6. Data Retention
We keep personal data only for as long as necessary for the purpose it was collected.
For example:
• Contact details used for event bookings are normally deleted at the end of the running season.
• Safety-related information may be retained longer if required by law or operational necessity.
7. How We Protect Your Data
We take reasonable technical and organisational measures to protect your data from loss, misuse, or unauthorised access. However, no system is completely secure, and you acknowledge this risk when providing information.
8. Your Rights Under UK GDPR
You have the right to:
• Access your personal data
• Correct inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict processing
• Object to processing
• Request a copy of your data in a portable format
• Withdraw consent at any time (where consent is the lawful basis)
• Complain to the Information Commissioner’s Office (ICO)
To exercise any of these rights, contact us at: avonvalerailway@gmail.com
9. Children
We do not knowingly collect personal data from children without parental consent. Any information provided for party bookings or events is handled securely and only for operational purposes.
10. Changes to This Privacy Notice
We may update this notice from time to time. The latest version will always be available on our website. Continued use of our services indicates acceptance of any changes.
11. Contact Us
If you have questions about this Privacy Notice or wish to exercise your rights, please contact:
Avonvale Model Engineering Ltd Email: avonvalerailway@gmail.com
Date reviewed – 06/02/2026